BOOKING THE SITE

 

Please click on the link above to download the booking form & conditions of hire (The file is a word document)

 

Camp Booking Form

 

1.         Making Your Booking

 

To make a booking you must complete our Booking Form, but firstly please telephone to confirm that the date you require is still available. The Booking Form  must be signed by the Party Leader. The Party Leader must be at least 18 years of age. By signing the booking form the Party Leader confirms that he/she and all party members agree to be bound by these Booking Conditions and the Conditions of Site Hire.

 

2.         Payment

 

Your completed booking form must include the stated deposit as stated in our section “Current Charges”.

 

We must receive the balance of your hire charge no later than Eight weeks before the start of your camp. A reminder will be sent nearer the time.

 

3.         Cancellation by You

 

Should you need to cancel your booking, the Party Leader must immediately advise us in writing. Your notice of cancellation will be effective when it is received at the registered address. The later the cancellation occurs the higher the amount payable will be. This is due to the fact if we are unable to relet the week we will incur unrecoverable costs. Should we relet the site for the week in question you will be refunded all monies except your deposit and any discount we offer for a late booking in such a situation.

 

The following cancellation charges will apply:

 

 

Period before Commencement of hire   Percentage of minimum charge for site hire

 

27 Weeks or More                                          Deposit

 

27-14 Weeks                                                     50%

 

13 Weeks or Less                                            100%

 

 

4.         Insurance

 

We recommend you take out appropriate insurance for all your party members and belongings and cancellation.

 

5.         Your Responsibility for the Group’s Behaviour

 

When you book with us, you accept responsibility for any damage or loss caused by any member of your party. Full payment for any such damage or loss must be paid to us.

 

We expect all party members to have consideration for other people. Please see Site Conditions, especially those required by the farmer. Failure to observe may result in us requesting you to terminate the hire immediately. No refund will be made for the unused proportion of the hire period in such circumstances.